Setting up and using Inventory

How inventory works

Tebi’s inventory allows precision tracking of product sales and stock purchases to make sure you never oversell and to keep your margins perfectly accurate. It uses a First-In-First-Out system to accurately account for the cost of individual products as they are sold, purchased or written off. 

Enable inventory for a product

• Open Products and find the product you want to turn inventory tracking on then tap the …
• Choose ‘Start tracking inventory’
• Enter the quantity you currently have on hand in the ‘Starting amount’ field
• Purchase price will be filled automatically if you previously entered it for the product. Otherwise, enter the total purchase price to get accurate margin reports.
• If you want to stop selling after the stock count in Tebi reaches 0, the toggle off ‘Continue selling when out of stock’
• ‘Show stock in sales screen’ will display the amount of stock in product tiles and product lines within the Sale screen
• You can also enable inventory by long-pressing a product tile or pressing ‘i’ in the Sale screen and pressing ‘Edit product’

Inventory in the sale screen

• 3 tiles from left to right:

  • A product with ‘Continue selling when out of stock’ enabled
  • An out of stock product where ‘Continue selling when out of stock’ is disabled
  • An in stock, inventoried product

• Showing stock in search or product groups

Adjusting inventory

Use this when you receive a resupply of new stock or lose items to breakage. As noted above, inventory adjustments are effectively purchase or sales invoices which affect margins. 

• Go to Products
• Find the product you want to adjust and tap the …
• Tap ‘Adjust inventory’
• Select the amount to increase or decrease
• Purchase price will be automatically added based on the product’s purchase price
• Press save

Counting inventory

This is helpful when doing a stock count or to return stock to a set, known amount. ### Note### : Any differences between the existing and previous inventory level will be managed through a zero-value adjustment. This means if you have lower stock the sale price will be 0, and if you have higher stock the purchase price will be 0. Both will affect your product margins.

To adjust inventory after a stock count:

• Go to Products
• Find the product you want to adjust and tap the …
• Tap ‘Adjust inventory’
• Change the reason to ‘Count’
• Add in the total current stock level
• Tap save

Marking products as out of stock

This will remove all remaining inventory by writing the products off with a sale price of 0. 

• Go to Products
• Find the product you want to adjust and tap the …
• Tap ‘Product is out of stock’
• Confirm the action

Disable inventory tracking

You can disable inventory tracking, which will automatically set your inventory level to 0 and turn off inventory features. 

To disable inventory tracking:

• Go to Products
• Open the product you want to adjust
• Go to ‘Track inventory’ and select ‘Disable’